TENNESSEE CONTEST GROUP
We the undersigned, wishing to secure for us the pleasures and benefits of an association of persons commonly interested in Amateur Radio contesting, constitute ourselves the TENNESSEE CONTEST GROUP (TCG) and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote knowledge, fraternalism and individual/team contesting abilities, and to conduct programs and activities to advance the interest of amateur radio contesting.
MEMBERSHIP: Article I
Eligibility: All persons holding a valid amateur radio license interested in amateur radio contesting are eligible for membership.
A. Active membership
1. Active membership is open to all licensed amateurs (including out-of-state) after fulfilling the following requirements:
a. Contribution to at least one TCG club/team composite score in a sponsored contest. Hosting a TCG guest operator, guest-operating at another station or participating in a multi-operation constitutes score contribution as long as the score is credited to the TCG. For accounting purposes, said contribution must be accurately reported in a timely manner by each member to the Facilitator or Executive Assistant.
2. Active members have all club privileges, may hold club office and may vote on club business.
B. Inactive membership:
1. Active members who fail to meet the above requirements become Inactive members for a period of one year after which they will be dropped from club records.
2. Inactive members may be restored to Active membership by satisfying the specified requirements.
Membership Inception and Duration
Membership privileges begin the calendar year subsequent to the calendar year of meeting the qualification criteria. Example: When qualifying for membership in 2003, membership privileges begin January 01, 2004 and end December 31, 2004.
Dues and Non-Business Meetings:
Dues are not assessed. Club members are encouraged to donate $15 a year to pay for recurring club expenses (e.g. QSL cards, Tennessee QSO Party expenses, web-site expenses, club-sponsored awards). While attendance to Non-Business Meetings is unnecessary for membership, such meetings are encouraged to satisfy our purpose as stated in the Preamble and Article V of this Constitution.
OFFICERS: Article II
A. The officers of this club shall be Facilitator and Executive Assistant.
B. The officers shall be elected for a term of one year at the January meeting.
C. Vacancies occurring between elections shall be filled by special election at the first meeting following the withdrawal or resignation.
D. Officers may be removed by a three-fourths majority of the voting membership.
DUTIES OF OFFICERS: Article III
A. The Facilitator shall preside at all meetings and conduct them according to the rules adopted. He/she shall enforce due observance of this Constitution; decide all questions of order, sign all official documents adopted by the club, and perform all other duties pertaining to the office including oversight of all club business. It shall be the duty of the Facilitator to maintain the constitution and have it available at every meeting. The Facilitator shall note all amendments to the constitution and shall permit it to be consulted by members upon request. The Facilitator shall be responsible for maintaining and disbursing any club funds and shall report to the membership when club funds are expended. Due to the large area served by the TCG, the Facilitator may designate assistants to aid in club administration. These assistants serve at the pleasure of the Facilitator.
B. The Executive Assistant (EA) shall assume the duties of Facilitator in his/her absence. The EA shall keep a record of the proceedings of all meetings, maintain the membership roll, carry on all correspondence, read communications at each meeting, and assist the Facilitator in providing notices of meetings to the membership. The EA will do other such duties as determined by the Facilitator. Other members may perform any or all of these duties, however the EA is responsible for their completion.
BUSINESS MEETINGS: Article IV
A. Business meetings for the purposes of conducting club business shall be held as scheduled by the Facilitator. Common courtesy shall govern proceedings; however if necessary, the Facilitator may invoke Robert's Rules. A minimum of one-fourth of the voting membership shall constitute a quorum for the transaction of business. The Facilitator may allow telegraphic voting on such business. E-mail, fax, and postal mail are acceptable voting means and shall be sent to the Facilitator and the Executive Assistant separately for tabulation. The results of telegraphic voting shall be presented at the next business meeting.
B. Upon the written request of any five Active members, the Facilitator shall call a special meeting. Notices will be sent to members concerning special meetings to arrive at least two weeks in advance of the meeting and shall specify the business to be transacted. Only such business as designated shall be transacted.
MEMBERSHIP ASSISTANCE: Article V
The club will provide technical advice and assistance to members concerning station construction, improvements, and operating practices.
AMENDMENTS: Article VI
This constitution may be amended by a two-thirds majority of the total voting membership. Proposals for the amendments shall be submitted in writing at a business meeting and shall be voted on at the next business meeting provided members have been notified of the intent to amend the Constitution at said business meeting.
Ric - Wo4o - 2003 TCG Facilitator